7 Practical ways to help Students reduce printing costs

7 Practical ways to help Students reduce printing costs

Printerinks have put together a money saving guide for students to help reduce the cost of printing.

  1. Shrink to fit.

Printing multiple pages per sheet of paper is a practical way to halve the amount of paper you’re using. Of course, thought needs to be given to text, which would obviously still need to be legible, but most diagrams, pictures and charts will be just as clear when scaled down onto half a sheet of A4.

This is an especially useful technique for printing Microsoft PowerPoint® presentations, MS Word® documents, PDFs and is easy to do. When the printing dialogue box pops up simply look for the option that facilitates printing multiple pages on one sheet. Your print driver may also give you the option to select the number of pages you print on a single page, to do this look for ‘N-up’ and enter the number you think will work best for your document.

  1. Print web-pages with precision.

Printing straight from the internet can be frustrating and often, if it’s done thoughtlessly, costly too. Though a webpage may only contain a certain amount of vital information, it comes printed out surrounded by images, additional text, footers, navigations and even adverts. The simple act of copying and pasting the information you require into a word processing document will not only save on the consumption of ink, toner and paper, it’ll save you time sifting through unwanted ‘padding’.

To help you with this it is possible to get GreenPrint™ software for Xerox, that removes unwanted pages and content before you print.

  1. Check your colour requirements.

As you probably know, there are two different types of printer available for producing colour prints; tri-colour printers, which uses two different cartridges (one black and one colour) and CMYK printers, which draw from four different tones (cyan, magenta, yellow and key/black) to create all colours.

On the face of it you may think a printer with fewer cartridges would be more cost-effective but in fact tri-colour printers can be extremely wasteful. If just one of the colours from a tri-colour ink cartridge has run out the entire thing will need replacing, while CMYK cartridges use every last drop of ink in them before a replacement is required.

  1. Give some thought to font.

It might feel a little over the top but sticking to fonts such as Century Gothic as opposed to Arial can reduce the amount of ink used on every single sheet of paper they print.

The simple reason for this is that some fonts have been designed to be ink-conservative, so why not change the default font? That way you won’t have to bother remembering to change it every time.

  1. Don’t forget drafts.

When using word processing software such as Microsoft Word it can be useful to print out a document as you’re working on it, simply for proofing purposes. But when printing an unfinished, unpolished document you can save ink as well as cut down on printing time by selecting to print it in draft form. This will also leave out some formatting and graphics, helping you to focus on the spelling, grammar and the content itself.

To print out a draft, select ‘Options’ in the print dialogue box, then ‘Draft Output’ and take it from there…

  1. Double-up.

This is perhaps the easiest and most effective way to cut printing costs. By choosing to print duplex – as in covering both sides of your sheets of paper – you halve your paper consumption. The smart move is to set your printers to duplex print as a default, only allowing people to print single-sided if the specifically need to for some reason.

  1. Student discounts.

Buying ink and toner using student discounts is perhaps the best way to save on the cost of printing. Here at Printerinks we support students by offering a range of deals, please visit Printerinks Student Offers for more information.


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